Our goal is to make the conference as accessible as possible for both those who attend in-person and those who attend remotely. We hope that this information provides those participating with adequate information to help them plan their time with us at the conference.
If you have any questions or notice anything missing please contact us at [email protected].
RSECon23 will be the first time we have welcomed participants attending both in-person and online. Our goal is to offer a good online experience for remote attendees for the majority of the core conference content, with all of the main conference programme except for the workshops streamed live during the conference to those who have purchased a ticket for remote attendance, with a single online Q&A mechanism for both remote and in-person attendees. A few workshops will also offer a streaming option, but most won’t due to challenges in supporting a good remote experience given the level of interactivity required.
You can view the full conference programme online, filtering on “Participation type” to see only the sessions supporting remote live streaming options. The following content will be accessible live for paid remote attendees on a broadly equivalent basis to in-person attendees:
- All plenary and parallel track presentations and panels will have an official online live stream and run a single combined online Q&A for in-person and remote attendees.
- There will be an online poster session with online Q&A.
This covers the whole programme for Tuesday and Thursday with the exception of the social and networking sessions over breaks and mealtimes.
In addition to this, some of the Wednesday workshop sessions will offer a remote option.
- All walkthroughs on the Wednesday workshop day will have an official online live stream and run a single combined online Q&A for in-person and remote attendees.
- The HPC community session and both international community sessions will provide community supported remote attendance options.
Finally, two of the three satellite events will offer a remote option.
- The TRE Community satellite event on the Monday will provide a community supported remote attendance option.
- The RSE Leaders satellite event on the Monday will provide a community supported remote attendance option.
Main conference venue
We are pleased to announce that this year the RSECon23 committee is working to extensive guidance set out by the society, as well as maintains an EDIA (Equity, Diversity, Inclusion and Accessibility) Chair and volunteers.
Information about the venue is given on the About Swansea page. The Great Hall was built in 2014 and so fulfills expected accessibility requirements. Additional information is given below:
- Lifts: The Great Hall has four lifts, two on the east and two on the west side of the building, next to the north lobby and staircases.
- Toilets: Gender-neutral accessible toilets are available on the east and west sides of the ground floor, and in the east and west galleries on the first floor. A larger number of gendered toilets are also available adjacent to these locations.
- Quiet space: Room GH022 will be a dedicated quiet space throughout the conference.
- Breastfeeding: The quiet space can be used for breastfeeding. There are also two ‘quiet spaces’ on Bay Campus which can be used (not in the Great Hall). If you would prefer more privacy please contact Louise Brown at [email protected] and we will investigate alternative arrangements.
- Baby changing: Baby changing facilities are in the accessible toilets on both sides of the Great Hall.
- Parking: Parking for disabled badge holders is available in the visitor car park, which is a flat 500m walk from the Great Hall.
Social event venues
The following information has been provided about this venue:
- Lifts: There is one alternative entrance/exit to the building which has a lift which provides transport upstairs to the venue.
- Toilets: Accessible toilets are available.
- Baby changing: Baby changing facilities are available in the accessible toilets.
- General accessibility: The whole venue is on one floor (accessible by lift). Some of the courses require a step up to access them.
Dylan Thomas Centre
The following information has been provided about this venue:
- Parking: There is parking available in the Council owned car park to the front of the building – The UWTSD car park is for permit holders only.
- Access: There is disabled access throughout the building – The Vivian Hall is on the first floor which can be accessed via lift directly opposite the Main entrance doors.
- Toilets: There are toilets on both the ground and first floor – On the first floor, the disabled toilet is on the left of the lift, and at the end of the corridor.
Accessibility guidelines for content
Our guiding principle is to make materials related to the conference such as any presentations, documents, posters, codes, tools (hereafter simply called conference-related material) accessible to as broad an audience as possible, while respecting the rights to ownership and to privacy. Since, at times, the two requirements can be difficult to reconcile with the limited resources that we have, we expect the stakeholders to strive towards increasing accessibility for all by following the guidelines below while maintaining an optimal level of privacy as covered by our Code of Conduct.
Here are some tips to help those putting together presentations:
- Colour and Font Choices. Using suitably large and legible fonts and checking for colour choices so that the figures are understandable for people who have dyslexia or colour deficient vision is a great way to start your design process. Need a place to start? Try this Microsoft template, and check the British Dyslexia Association style guide.
- Annotation. It would be excellent if all figures in the conference-related material, especially documents and presentations, could be annotated before being publicly released. Most modern office suites and document layout engines can help with that, however, if you need some further guidance these links can help you get started:
- Annotating Powerpoint: http://www.maths.ox.ac.uk/members/it/faqs/files/annotating-slides-powerpoint
- Annotating Google Slides: https://www.youtube.com/watch?v=y6Wdme0Ovas
- Writing image descriptions: https://www.perkinselearning.org/technology/blog/how-write-alt-text-and-image-descriptions-visually-impaired
- Documentation. Having a proper layout and structure makes it easier for all to read and understand papers and presentation documentation. This guide from AbilityNet is an excellent place to start: https://abilitynet.org.uk/factsheets/creating-accessible-documents-0
- Creative Commons License. Whenever possible we make our conference-related material publicly available under a CC-BY licence. To learn more about what that means visit here.
- Contact Details. For this event we request the presenter(s) of any conference-related material to leave appropriate contact details within the material so that they may be sent queries by members of the audience.
Is something missing?
Have we neglected something you need, or is there something not mentioned here that would make your attendance possible, or improve your experience of the event? Please let us know. We’ll do what we can to provide it. Please contact the accessibility and diversity chair, Louise Brown, at [email protected], to discuss any particular accessibility needs or diversity concerns you might have.